Which responsibilities did the event coordinator handle to keep the event within budget?

• A. Contacting vendors, booking locations, coordinating catering, and managing budget
• B. Marketing only
• C. Security only
• D. Staffing only

Answer: (A)

Keeping an event within budget hinges on controlling the main cost drivers and watching expenses throughout planning and execution. The responsibilities that directly support this goal include contacting vendors to obtain competitive quotes and negotiate prices, booking locations to lock in venue costs, coordinating catering to match guest counts and service style with spend, and actively managing the budget—tracking expenses, forecasting totals, and making cost-saving decisions as needed. Together these tasks influence how much is spent and help prevent overruns. Marketing, security, or staffing focus on other areas (promotion, safety, and labor coverage) and don’t by themselves govern overall spending, so they don’t ensure the event stays under budget. By handling procurement decisions alongside budget oversight, the event coordinator keeps the event affordable.